We are looking for volunteers to help us with this special fundraising event for your young leaders and entrepreneurs. There are many ways you can help us with our event. Please review the overview of volunteer positions below. Then, fill out the form below to select how you can volunteer with us. Thank you so much, and we look forward to having you on our team.
Volunteer Coordinator (VC): This person is responsible for communicating to the Event Coordinator and the Founder of all responsibilities concerning the volunteers. The VC will be responsible for recruiting more volunteers to help out with the event. The volunteers will be primarily communicating with the VC so that everyone is on the same page. The VC will set up deadlines for duties, double check that duties are completed correctly, and delegate duties. It is important that the VC will choose a department head within the specific department of volunteers who can assist to make sure their department is getting everything done.
Social Media Volunteers (SMV): These volunteers are responsible for all social media marketing. Under the founder's account, they will create social media pages/websites for MSW Events. They are responsible for advertising, creating posts, communicating with others online, and relaying important information to the VC. The SMV will need to at least do a FaceBook and Twitter account. All other forms of Social Media are accepted if it represents MSW Events well. They can start a YouTube page with videos that are about the non-profit and creative videos for the event.
Fundraising Volunteers (FV): These volunteers will be very important as they are responsible for bringing in the funding for the event. They will research, create, and participate in fundraising events. Also, they will be researching for different organizations that are willing to donate to our non-profit. These volunteers can include Grant Writers who can research, apply, and write Grants. Also, these volunteers will have to be creative in finding ways to raise money and developing possible products to raise funds. For example, a bake sale that sells cookies with the MSW Event logo on it to make money. These fundraising activities will need to be cost effective and be prioritized. This means it's better to research for organizations to apply for their funding before buying items to sell to raise money. Furthermore, organizations that we could apply to have deadlines vs. selling items do not. They can set up crowdfunding sites like "GoFundMe" to raise money collectively. In order to do this, they will need to communicate strongly with the SMV.
Marketing Volunteers (MV): These volunteers will be responsible for all marketing avenues for the event. They will need to communicate their marketing ideas or products to the Social Media Volunteers. The MV will work with our graphic designer to create flyers for the event. They will need to set up times and locations to advertise for this event. Also, they will need to reach out to all kinds of marketing opportunities like the newspaper, online marketing, craigslist, local news, ticketing companies, deal websites like Groupon, and the local radio as examples. The marketing will have to strategically go to people who are 25 years or older with disposable income. We will be having local celebrities, like the football players and the basketball players at the event; therefore age appropriate people should be there.
Entertainment Volunteers (EV): The EV is responsible for researching and setting up entertainment for the event. We are looking for magicians (we found one), phantom of the opera short plays, photographers, video, possible opera singer, a host for the event, models, an auctioneer, etc. The entertainers will help to make the event special. We prefer local people. They can research some of them at www.gigland.com, www.gigfinder.com, and other websites that can help them find entertainment. Also, they can contact the local colleges who do theater to see if they can create a performance for us. Deadlines for the EV will have to be very tight.
Auction Volunteers (AV): These volunteers are responsible for researching, approving and collecting items for the live auction of the event. Small and large businesses (not individuals) are eligible to donate items for the auction. If the item is worth a specific value, they will receive a ticket to the event. The ticket can be upgraded to VIP. The founder and I will have to make certain of the value for what kind of ticket they can receive. Also, those who donate the items will be included into our website and some of the marketing products. The AV will organize how the process of registering to participate in the live auction, how to pay for the item, how to bid, and the overall flow of the live auction. This process will need to be approved by the VC, the Event Coordinator and the Founder.
Decoration Volunteers (DV): Luckily, the venue we are using will be helping out with the majority of the decorations of the event. However, these volunteers need to assist in the vision of the decorations and any other decorations needed. They will need to submit or communicate a plan of how the event should look like with our theme.
VIP Volunteers (VIP V): These volunteers will need to work the VIP areas of the event. Also, they will need to manage areas of where the entertainers will sit before their performances begin. These people will need to be very responsible, personable, professional, and preferably not star-struck. We will be providing gift packages to those who are in VIP. They will need to make sure those are given to the appropriate people.
Food & Beverage Volunteers (F&BV): These volunteers will research and coordinate with food and beverage service. We will be providing refreshments at the event as well as alcohol. They will need to research the appropriate people to provide the food while making sure the food areas are well maintained. They will need to research the people for alcohol and make sure that part is fine, too. Both of these services need to have the right licenses well before the event. Either the non-profit will have to have it or the businesses will need to have it.